To what extent will the Council consider and evaluate the environmental performance of those contractors who may enter future tendering processes? What progress has been made and is expected in relation to compliance with ISO 14001?
Reply: The Council considers, as appropriate, environmental performance matters at various stages of the tender process. The Council’s Contract Procedure Rules identify, at CPR1 a basic principle that to “Enable a Value for Money, Procurement decisions… (contracting arrangements should be)… based on Whole Life Costing and the consideration of Sustainable Procurement Practice”.
Whole Life Costing and Sustainable Procurement Practice are defined terms within the Procedures and in this context mean, for Whole Life Costing – “..The consideration of all costs incurred during the life cycle of the work, goods, service or utility purchased including those identified by adopting good Sustainable Procurement Practice…”. Sustainable Procurement is defined as “…a process whereby the organisations meets its needs for goods, services works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits not only for the organisation but also society and the economy while minimising damage to the environment”.
Formal consideration is given to this factor as part of any “Gate Reporting” process, as identified in the extract from the Procurement Practice Note below (1); as Part of the Pre-Qualification Process (when used) – a typical example is included below at (2); and at Tender Evaluation (see Tender Evaluation Matrix detailed below at (3).
These are in addition to any Standards which may be specifically included within the Contract Specification where relevant and appropriate.